Event & Media Coordinator

Location: Boise, Idaho

We are currently seeking an Event and Media Coordinator to support our Marketing Department. This position provides a great opportunity for the right candidate to make a meaningful impact to ASU, its customers, and to the aviation industry through coordinating registration, travel, and booth management at various tradeshows within the military, law enforcement and first responder markets. This individual will have an opportunity to work directly with upper management and travel to meet key contacts for the future success of ASU’s continued growth and business.

Responsibilities Include:

a) Event Duties

  • Assist with the development of trade show strategies and schedules, and coordinate related promotional project activities including both pre-show and post-show communications.
  • The coordination of all aspects of trade show exhibits, including the promotion, packaging, shipping and staffing plans.
  • Register and coordinate travel for staff attending the events
  • Update the Salesforce CRM system with timely leads from events and use Salesforce reporting features to assist the Marketing Manager in tracking event ROI
  • Control costs and other expenses by finding the most efficient solutions for travel and shipping
  • Organize team meetings and guide a business team of diverse internal departments on roles and responsibilities to ensure flawless execution.
  • Travel to, and participate in, trade shows when necessary, including set-up, tear-down, inventory and shipping coordination.
  • Work with outside vendors to ensure timely, cost-effective execution.
  • Maintain budget and track all expenses to assist in the financial reconciliation for all events.
  • Company lead and trainer on booth setup, teardown, and shipping

b) Media Management

  • Coordinate advertisement placements ensuring approved artwork are properly placed
  • Organize and maintain company multimedia assets to include datasheets, advertisements, photos, video, graphics, logos, etc.
  • Assist in maintaining media schedule and monitor industry trends and market opportunities in alignment with marketing strategies

c) General Duties

  • Manage marketing assets including booth displays, etc.
  • Write & maintain content and provide monthly updates to corporate website

Job Requirements

  • 2-3 years of relevant event marketing or coordinator experience, trade show or conference experience preferred.
  • A four-year degree in marketing, communications or hospitality management is preferred.
  • Strong negotiation, communication and interpersonal skills.
  • Ability to work in a fast paced environment, with multiple and changing priorities while maintaining strong focus on execution and results.
  • Experience managing budgets.
  • Strong attention to detail and ability to multi-task, vendor negotiations a plus.
  • Willing to travel domestically 20% of the time or as needed.
  • Must be able to move and lift up to 50 pounds.
  • Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization.
  • B2B experience in marketing is preferred; knowledge of the aviation industry is helpful.
  • Excellent computer and technology skills. Experience with MS Office Applications -Word, Excel, PowerPoint, etc. Experience with Illustrator/Photoshop, Salesforce, Quickbooks or email marketing platforms is ideal but not required.

To apply email resume to jobs @ asu-nvg.com